Description

The Hudson Valley Farm Hub (HVFH) is a non-profit center for resilient agriculture located in Ulster County, New York.  Founded in 2013, HVFH is dedicated to fostering an equitable and ecologically resilient food system in the Hudson Valley.  We provide professional farmer training, host and conduct research, cultivate language justice, and support food access efforts in the region through food donations and innovative mission-aligned programming.  We grow grains, cover crops, and vegetables with production taking place year-round across 1600 acres of farmland and a suite of greenhouses.  A diverse, multi-lingual staff serve in varied roles in areas of administration, farm operations, and programs.                                                                                                                        

We are seeking an experienced professional in project management and construction to oversee the maintenance and expansion of the buildings and on-farm facilities that make up our growing agricultural campus.  The ideal candidate will have a minimum of ten years of experience in construction and facilities management as well as experience stewarding major capital projects.  This person will be a highly organized and energetic individual with a deep knowledge of building systems, bidding and permitting processes, code compliance, and safety regulations.  A demonstrated ability to forge excellent relationships with colleagues, vendors, and contractors is a must, as well as a commitment to sustainable agriculture and enthusiasm for working in a non-profit mission-oriented environment. 

Position Summary

The Associate Director, Capital Projects and Facilities, is responsible for the oversight, administration, and management of buildings and on-farm infrastructure at the Hudson Valley Farm Hub. This includes agricultural and storage facilities, offices, educational spaces, and residential housing units.   

The Associate Director leads the Capital Projects  and Facilities functions, overseeing staff and supporting the planning and implementation of a comprehensive facilities management program. This position manages capital construction and renovation projects from initiation through closeout, including scope development, procurement, and oversight of contractors, vendors and consultants.  The role is responsible for identifying and prioritizing capital repairs and improvement across existing facilities, while managing department budgeting, scheduling, and administrative operations. The Associate Director reports to the Senior Advisor, External Relations and Special Projects. 

Responsibilities

Construction and Capital Planning:

•  Manages new construction and renovation projects across all phases of planning and construction, including agricultural facilities, office and educational facilities
• Solicits, reviews, and evaluates bids and proposals from contractors and vendors
• Recommends contractor and consultant selection
• Reviews technical drawings and specifications for alignment with project scope and objectives
• Coordinates permitting, inspections, and related regulatory requirements with relevant agencies and municipalities, maintaining compliance across projects; interfaces with municipal departments and boards, as needed.
• Identifies and mitigates project risks to support timely delivery and quality outcome of projects 
• Supports adherence to safety standards in coordination with vendors, contractors, and Farm Hub staff 
• Develops and maintains project schedules and monitors progress against milestones
• Develops and manages project budgets and provides regular updates to Leadership 
• Oversees contract administration, purchase orders, work orders, and other key procurement and maintains organized records of all construction projects and facilities 

Facilities:

• Oversees facilities operations, including maintenance and repair of building systems (HVAC, electrical, plumbing, fire safety) 
• Works with the Facilities Manager to establish and maintain a preventive maintenance program 
• Supports development and management of annual operating and capital budgets
• Maintains compliance with applicable building codes, safety regulations, and operational standard
• Responds to facilities issues and coordinates timely resolutions
• Responds to urgent facilities issues outside of regular operating hours
• Supervises the Construction Project Manager, Facilities Manager, and Construction and Facilities Coordinator
• Builds and maintains effective working relationships with contractors, vendors, and external partners
• Collaborates with other Farm Hub staff and teams to create opportunities for staff input in design and construction projects and communicate project updates
• Actively participates in creating a culture of compassion and safety (both physical as well as emotional/psychological safety), including seeking out trainings or resources for themselves or their team
• Performs other related duties as required or as assigned

Requirements

Required Qualifications

•    Minimum 8-10 years of progressively responsible experience in construction management, preferably in institutional, nonprofit, campus, or agricultural settings. 
• Bachelor’s degree in Construction Management, Engineering, Architecture, or a related field (or equivalent experience)
• Experience overseeing facilities operations and supervising facilities staff
• Demonstrated experience managing construction projects from design development through closeout
• Experience managing a complex portfolio of multiple high value projects
• Experience with project and departmental budget planning and tracking
• Experience managing multiple projects simultaneously, including budgets and schedules
• Proficiency in reading construction drawings and specifications; familiarity with tools such as AutoCad, Bluebeam, or similar
• Experience with project scheduling and cost tracking tools, i.e. MS Project, Primavera. Or equivalent
• Knowledge of NYS, County and Local Towns Regulations and Zoning
• Working knowledge of building systems (HVAC, electrical, plumbing, and other building systems)
• Experience developing and managing construction budgets
• Superior organizational skills and keen attention to detail
• Familiarity with applicable regulations, e.g. OSHA, local building codes, zoning, SEQRA, etc.
• Must have valid NYS Drivers license (if driving Farm Hub vehicles)
• Commitment to and willingness to deepen understanding of the Farm Hub’s mission and values of ecological resilience
• Demonstrated ability to participate in and foster a work environment of mutual respect and collaboration; ability to develop positive working relationships and problem solve with people of different backgrounds
• Fluency in English and excellent written and verbal communication skills 

Preferred Qualifications

• Licenses or certifications such as CFM, CPPM, OSHA, PMP
• Working understanding of green building approaches and standards